Terms and conditions

1) Introduction. This Agreement is a legal document which sets out your rights and obligations, and those of the CIPR (“we” or “us”), in relation to this site and the services offered by the CIPR through it (the “The CIPR Conversation Service” or “Service”).

You must take the time to read and understand it before registering for the Service. By registering, you accept that you are entering into a contract with us on the terms of this Agreement. Visitors to the Service who do not register to become a Member (see clause 2 below) similarly affirm that they are bound by this Agreement each time they access the Service. You should be aware that this Agreement may change from time to time in accordance with Clause 22 below.

Also, please note that we may remove all or any of the features constituting the Service, either on a temporary or permanent basis, at any time.

Important: You must ensure that the email address we hold for you is kept up-to-date and that you have full access to it — we will be sending you important messages there. If you change email address, then you must inform us of the new address from your account profile page.

Note that we are not an Internet service provider. In order to avail of the Service, you must have Internet access and all the software (and skills) required for email and web usage.

2) Membership. People who register for the Service become “Members”. They must be at least 18 years of age. An invitation from an existing Member constitutes an invitation to apply to become a Member and infers no right whatsoever to be accepted. Acceptance of your application for membership is entirely our discretion, and our decision is final. This withstanding, membership is restricted to people working in communications, writers and teachers on the subject, and students.

We reserve the right to introduce different levels of membership in the future, particularly the option to nominate moderating members with additional authority to help manage and maintain the Service.

3) Registration. You undertake to register for the Service using accurate and current information about yourself – including your correct name, status and any other requested details.

4) Privacy policy. Our privacy policy forms part of this Agreement, and by agreeing to this Agreement, you also give your consent to the way we may handle your personal data as detailed in that policy. Given the global nature of the World Wide Web, any posting on the Service (including any which contain personal information) is, of course, accessible to Internet users around the world.

5) Our role. You, whether you are a Member or a non-Member, acknowledge that we are not and cannot be responsible for the behaviour of Members – whether on the Service or outside of it. We only provide a venue where the The CIPR Conversation Service may be accessed. In particular, you should be aware that we do not generally pre-screen or monitor the material contributed by Members

6) Additional services. The CIPR may offer new or additional services through the Service from time to time. Your use of those services may be subject to additional terms and conditions, or rules of use, which you must comply with. Any failure by you to comply with a material provision of the terms or rules governing such additional services will amount to a breach of this Agreement and enable us to terminate this Agreement with you.

7) Operation of The CIPR Conversation Services. We reserve the right to withdraw or modify aspects of the Service, or the entirety of it, where we have legal or commercial reasons to do so. There may also be times when the Service becomes inaccessible as a result of technical difficulties experienced by us or on the Internet; we will, however, use reasonable skill and care to overcome these difficulties where they are within our control. For security or other reasons, we may require you to change password or other information which facilitates access to the Service.

8) Misuse of the Service. Our etiquette guidelines form part of this Agreement.

We reserve the right (a) to suspend , amend, or terminate any Member’s access to the Service, or parts of it, and/or (b) to remove, or require the Member to remove, material posted on the Service, if the relevant Member or material appears to us, or to a complainant, to be in breach of any provision of this Agreement. Any person whose access has been suspended or terminated must not re-register for, or re-access, the Service without our prior consent. You are responsible for everything which is done on or through the Service while your Membership account is logged on to the Service, or through your email address(es). In addition, we reserve the right to suspend or terminate any Member’s access to the Service, or parts of it, if the relevant Member breaches our etiquette guidelines, whether or not through the Service. For completeness, where we reserve a right in this Agreement, it does not mean we will be obliged to exercise it. Also, we cannot be held liable should people whose Membership has been suspended or terminated re-access or re-register as Members, in breach of their obligations under this Agreement.

9) Spam. Members’ email addresses are not published. You must not use your access to the Service, or information gathered from it, for the sending of unsolicited bulk email (known as spam).

10) Fees. Membership is free. We reserve the right to introduce fees in relation to additional services as described in clause 6.

11) Prohibitions. You are responsible for ensuring that no material you post, or which is posted through a machine on which you access the Service, nor any activity or communication you make in connection with the Service, will be capable of

(a) infringing the intellectual property or other rights of any person or entity,
(b) breaching any applicable law, whether criminal, tortious or otherwise,
(c) appearing to be offensive, threatening, abusive, discriminatory, obscene, pornographic, false, libelous, defamatory, unreliable or misleading
(d) appearing to be an advertisement for your services or those of a client or related third party (this does not include reference to successful case studies and services in context)
(e) appearing to be a job advert or job-seeking advert.

12) Alerting us. If you see anything on the Service which appears to infringe this Agreement, then please email us about it at conversation@cipr.co.uk. We do not generally monitor material contributed by Members before it is placed on the Service, and so we are reliant upon users to point out any which infringes this Agreement.

13) Withdrawal of material and termination of membership. Each Member acknowledges that we are entitled to withdraw any material on the Service which appears, whether based on information received from Members or others or our own determination, to be capable of breaching any part of this Agreement, or to bring the Service into disrepute. However, each user acknowledges that we do not generally monitor material which appears on the Service, and that we are reliant upon you and all members to notify us of anything you see here which appears likely to breach this Agreement.

14) Disclaimer and release. We have no control over or responsibility for the truth or accuracy of any material available on the Service, whether provided by Members or others. If any third party sites are linked to from the Service, this does not mean that we endorse or have any responsibility for the site in question or anything which appears on it. You should exercise no lesser degree of caution in appraising what you see on the Service than you do offline. Even though Members are prohibited from doing so, people may provide information, or otherwise behave, in a way that is unreliable, misleading or even illegal. Further, you should note that people may not necessarily be who they say they are. Your use of the Service is entirely at your own risk. Accordingly, to the extent that the law permits, you release the CIPR, its directors, contractors and employees from all liability (including in relation to disputes with other Members) arising out of your use of a third party site or arising out of or in connection with the Service and the material included here by Members and other third parties.

15) Intellectual property. When you post Member Content to the Service, you authorise and direct us to make such copies thereof as we deem necessary in order to facilitate the posting and storage of the Member Content on the Service. By posting Member Content to any part of the Service, you automatically grant, and you represent and warrant that you have the right to grant, to the Company an irrevocable, perpetual, non-exclusive, transferable, fully paid, worldwide license (with the right to sub-license) to use, copy, publicly perform, publicly display, reformat, translate, excerpt (in whole or in part) and distribute such Member Content for any purpose on or in connection with the Service or the promotion thereof, to prepare derivative works of, or incorporate into other works, such Member Content, and to grant and authorise sub-licenses of the foregoing.

You are solely responsible for the photos, profiles, posts, comments, text, information, music, video and other content that you upload, publish or display (hereinafter, “post”) on or through the Service, or transmit to or share with other members (collectively the “Member Content”). You may not post, transmit, or share Member Content on the Service that you did not create or that you do not have permission to post. You understand and agree that the Company may, but is not obligated to, review the Service and may delete or remove (without notice) any Member Content at its sole discretion, for any reason or no reason, including without limitation Member Content that in the sole judgment of the Company violates this Agreement or the Code of Conduct. You are solely responsible at your sole cost and expense for creating backup copies and replacing any Member Content you post or store on the Service or provide to the Company.

The foregoing withstanding, material contributed by members is licensed under the Creative Commons Attribution, Non-commercial, No derivative works license (UK and US), unless otherwise specified. It is easy to copy material which appears on websites, but this does not mean it is legal. Therefore, no-one may copy, distribute, show in public or create any derivative work from the Service, or any of the material which is found on the Service unless properly licensed to do so.

“The CIPR Conversation” and other Company graphics, logos, designs, page headers, button icons, scripts and service names are registered trademarks, trademarks or trade dress of the CIPR. Our organisation’s trademarks and trade dress may not be used, including as part of trademarks and/or as part of domain names, in connection with any product or service in any manner that is likely to cause confusion and may not be copied, imitated, or used, in whole or in part, without our prior written permission.

16) Excluded loss. We will not be liable to you or any third party for any loss not reasonably foreseeable by us when this Agreement commences, for any indirect or consequential loss or damage, or for any loss of data, profit, revenue or business, howsoever caused (whether arising out of any negligence or breach of this Agreement or otherwise). The CIPR will also not be liable for any failure to perform any of its obligations under this Agreement caused by matters beyond its reasonable control.

17) Maximum liability. Without limiting the preceding Clause, the aggregate liability of the CIPR under this Agreement (whether arising in negligence or otherwise) will not under any circumstances exceed an amount equal to the sums paid by you to us under this Agreement during the period prior to the date when liability arises.

18) Non-excluded liabilities. Nothing in this Agreement limits our liability for death or personal injury resulting from our negligence, or any other liability which may not by law be excluded. Any statutory rights you may have as a consumer remain unaffected.

19) Indemnity. You agree to indemnify us against all liabilities, claims and expenses that may arise from any breach of this Agreement by you or through a machine on which you access the Service.

20) Assignment. We reserve the right to assign this Agreement, and to assign or subcontract any or all of our rights and obligations under this Agreement. You may not without the written consent of the CIPR assign or dispose of this Agreement.

21) Entire agreement. This Agreement includes our privacy policy. Together they contain the whole of the agreement between us and you concerning the Service and they replace all earlier agreements and understandings with you, except for any fraud or fraudulent representation by either of us. A person who is not a party to this Agreement has no right under the Contracts (Rights of Third Parties) Act 1999 to rely upon or enforce any term of this Agreement.

22) Changes to this agreement. We reserve the right to change the Agreement with our Members from time to time, and post the new version on the Service. When we do so, we notify Members of the fact that there are changed terms on the main screen (conversation.cipr.co.uk), and post a link to the new Agreement there. This Agreement, and any new version of it in the future, takes effect immediately. However, if you do not wish to be bound by the changes we make in this Agreement (or any new version of it), then you can choose instead to remain bound by the previous Terms and Conditions until one month after the date when we post the new version.

For the purposes of the above, any previous Terms and Conditions will be linked to from here.

23) Severability. In the event that any term of this Agreement is held to be invalid or unenforceable by judicial decree or decision, the remainder of this Agreement shall remain valid and enforceable.

24) Law. This Agreement shall be governed by and construed in accordance with the laws of England and Wales .

25) Keeping this agreement. We don’t separately file the individual Agreements entered into by members when they register for the Service. Please make a durable copy of this Agreement by printing and/or saving a downloaded copy on your own computer.

26) Contact. You can contact us by post at Chartered Institute of Public Relations, 52-53 Russell Square, London. WC1B 4HP. Please make sure you include your full name and email address with all correspondence.